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Homes and Community Renewal

2005-B-02: Housing Information and Resource Conference

To: All Housing Companies
     Owners, Managing Agents and Site Managers

From: Jane I. Berrie, Director Housing Management Bureau

Date: January 12, 2005

Subject: Housing Information and Resource Conference


On December 8, 2004, DHCR advised you, via Management Bureau Memorandum #2004-B-20, of our plan to hold a Housing Information and Resource Conference at the Sagamore Hotel and Conference Center in Lake George, New York. In order for this conference to be a viable event, we need a minimum of 150 participants at this location. If we cannot guarantee this attendance, we will have to find a smaller venue.

If you have not already responded, please complete the information requested on the attached pages and FAX your response to Linda Kedzierski at (212) 480-7270, or e-mail her at Lkedzierski@nyshcr.org. It is important that we hear from you by Friday, January 21, 2005.

TEXT FROM MANAGEMENT BUREAU MEMORANDUM #2004-B-20

In our continuing effort to provide Owners and Managing agents with the resources to deal with the complicated and challenging issues which they face on a daily basis, the Management Bureau will be conducting a Housing Information and Resource Conference on April 4-6, 2005 at the Sagamore Hotel and Conference Center located on Lake George in Bolton Landing, New York. This facility is easily accessible by air to the Albany Airport; by Amtrak to the Albany Station; or by car via the Northway (I-87).

The estimated cost will be $375 per person, and will cover:

This is an approvable housing company expense chargeable to account # 6390. The total allowable cost for each housing company will be determined at the time of registration

If you are interested in attending this Conference, you can participate in the planning process by responding to Parts A and B listed below. Part A will give us an idea of the number of Owners, Managing Agents and Housing Company Staff who would like to attend; Part B will tell us which of the proposed Workshops are of interest to you.

PART A

___ I would like to attend this Conference on behalf of __________________________________________ (Housing Company Name)

Total number of staff who plan to attend from my organization are: _____

PART B - Please check all of the topics that interest you.

FAIR HOUSING ISSUES
The purpose of this Workshop is to discuss the laws and regulations pertaining to nondiscrimination and accessibility in government-aided multi-family developments. During this Workshop, we will discuss: Applicable Civil Rights and Nondiscrimination Legislation; Equal Housing Opportunity; Persons with Disabilities; the Handling of Reasonable Accommodation Requests; and Accessible Units.

MITCHELL-LAMA REGULATIONS
This Workshop will be an open forum to discuss DHCR regulations and procedures that impact on Housing Company operations including areas such as: Income Certification Issues, Implementation of Rent Increases, and Purchases and Contracts.

ENERGY ISSUES/WEATHERIZATION
This Workshop will present information on energy efficiency in multi-family housing. The purpose of the workshop is to describe to housing companies how to properly analyze a property's energy usage and then to apply this analysis to making cost-effective energy-efficiency improvements that increase comfort, increase safety, increase efficiency, improve durability, reduce maintenance, and save money. The Workshop will also provide information on DHCR's Weatherization Assistance Program.

FEDERAL MULTI-FAMILY HOUSING HANDBOOK - 4350.5 - CHANGES
The newly revised HUD Handbook 4350.3 now includes certain occupancy rules that HUD issued after it last revised the Handbook plus rules that were never before included in it. During this Workshop, we will discuss: One-Strike Rule; Non-Citizen Rule; Income-Targeting Rule; Revised Preferences; HUD Regulatory Preferences; Revised Minimum Rent Rules; and the Lead-Based Paint Disclosure Rule.

FACE-TO-FACE WITH HUD: QUESTION AND ANSWER SESSION
Knowledgeable HUD staff will be available to answer your questions about the program issues facing you today and to tell you that may be on the horizon. This is the place to address concerns and to get answers to those questions affecting the financial and operational viability of your development.

LOW-INCOME HOUSING TAX CREDIT PROGRAM
This Workshop will review how the Low-Income Housing Credit Program, now in its 17th year of operation in New York State, is used to support the development and retention of affordable housing. The workshop will furnish attendees with the basic constructs of the Credit Program; how this Program leverages project financing; how this Program is accessed by the development community; and how DHCR monitors completed Credit Projects for compliance with the rules and regulations of the Credit Program.

THE TENANT SELECTION & ON-GOING OCCUPANCY PLAN
All Federally assisted developments are now required to create and maintain a Tenant Selection and On-going Occupancy Plan to reflect the actual operating procedures at these sites, and to serve as a blueprint of daily housing company operations. During this Workshop, we will discuss the owner's activities in the following areas: implementing marketing and outreach activities in accordance with an affirmative fair housing marketing strategy; creating and maintaining a tenant selection plan; creating and maintaining a waiting list; and selecting tenants from the waiting list.

BUILDING LINKS
It is DHCR's experience that building links (networking) with community-based organizations and government agencies which can help to fill in the gaps between effective housing management and dealing with quality-of-life issues, such as domestic violence, health problems, and substance abuse. This Workshop will explore the availability of resources in the community and how to access these resources.

SALES/BROKER WORKSHOP
To manage property in New York State you must be licensed by the State as a Real Estate Broker. Your may already have the required experience. Come to Elliot Ashrey's Workshop to listen to an overview of both courses and learn what is required to secure a Sales or Brokers License

PANEL DISCUSSION ON MITCHELL-LAMA TENANT SELECTION ISSUES
This Panel will discuss various tenant selection issues, including DHCR occupancy standards and waivers, screening of applicants, applicant appeals and succession issues.

COMMUNICATION: IT ISN'T AS DIFFICULT AS IT SOUNDS
This Workshop will emphasize the importance of listening skills, ways of asking questions to get important information, and providing effective feedback to others. This course has been customized by our Office of Training and Professional Development to deal with specific and current work related situations encountered in all phases of housing management. Topics will include: myths and misconceptions involved in good communication; learning the four ways to ask a question; and understanding and providing effective feedback.

MY OWN SUGGESTIONS FOR ADDITIONAL WORKSHOP TOPICS ARE:

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If you are interested in attending our Housing Information and Resource Conference, please complete Part A and Part B and FAX it to Linda Kedzierksi at (212) 480-7270, by January 21, 2005, or e-mail her at LKedzierski@nyshcr.org.

-Jane I. Berrie

Last updated on 06/02/10